CollabPro File Manager

All Files vs Open Files
File Statuses and States
Labels
Queries
Filters
Miscellaneous

A companion window to help manage all our precious files in a CollabPro Project!
This dialog will always stay on top of the main CET window.

Here, we will explain its features in detail.

All Files vs Open Files

There are two main parts to the dialog. To the left is All Files, and to the right, Open Files.
Each side show files related to a Project, but in different viewpoints, or more specifically, different storages.

All Files show files in your cloud storage. It is frequently updated to show all files currently stored in the cloud, and its status compared to Open Files.

Open Files, however, shows the files in your computer. These include files created from your computer, and files opened from the cloud.

Please note, these files cannot be removed. Custom Extensions have the capability to define special sections as part of Project Files Group. Sections will always be loaded, as it is deemed always necessary. An example of this is the Essential Pallet Racking Extension.

Opening Files

To open files from the cloud in your computer, simply select the files from All Files and click the Open or Open for edit button.

Opening the file means to download the file from the cloud.
Selecting Open for Edit means downloading it and setting the file to an Edit state.

Creating a Unit Load Project File

Please note, this section only applies to CET Material Handling users.

You will need to make sure the Abstract Unit Load Extension is enabled. When enabled, the Unit Load Project File will automatically be created when opening a CollabPro Project. To check if the Extension is enable, follow these steps

Go to the Help Tab
Select Extension Details ...
Locate Abstract Unit Load
If disabled, click to enable

The Unit Load File is tied to the Unit Load Editor which can be found in the Pallet Racking Extension.

Closing Files

If you have files you don't want to work on anymore, or perhaps created a file by accident.
You can choose to close it by clicking on the Close button while having the files selected.

Closing a file that has a counterpart in the cloud means discarding changes done locally in your computer. Whereas closing a file that is created fresh from your computer simply means deleting it without saving any changes.

An opened file cannot be closed if there is a new version saved locally.

Save Version / Upload Saved Version

After being satisfied with your changes, you can now upload it to the cloud! Good job!
Simply click on the Save Version button to save all Open Files locally and incrementing each edited file's version number.

If you want to push your changes to the cloud, enable the Upload checkbox at the bottom right, else the newly saved versions of the file remains only in your computer, and shown a Saved status.

Only changes made locally can be reverted back to a previous state by going to Version History. Here's how.

The Release checkbox simply means changing any of the files to Read-Only state, giving other users the ability to start editing it.

If there are newer versions in your computer where you have saved but didn't upload, you can upload it by using the Upload saved version button.

Learn more about Versions in the guide article.

Update All Open Files

What happens if you have open files that are now outdated compared to the files in the cloud? You can choose to update them by clicking the Update all open files button.

This can also be done from right-clicking Outdated files, or the yellow notification banner in CET's Top Area whenever CET detects a new Version uploaded to the cloud.

Editing Files

The files under Open Files show their state. You can only edit files that are in an Edit state, signifying you are now editing them, and no other user can edit it.

Files showing the Read-Only state opens up the file for editing by other users. You can toggle between states by clicking on the icons.

Only 7 files can be in the Edit

state for each user.
You'll have to toggle some files to Read-Only

if you exceed the maximum amount of files in Edit

state.

File Statuses and States

Each file from All Files and Open Files are indicated with statuses and states.

All Files - Statuses

Status	Description
Always Syncing	Always kept up-to-date.
Synced	You have the latest version.
Always (Offline)	Attempting to update, but CollabPro could not communicate with the server. You may not have the latest version.
Synced (Offline)	CollabPro could not communicate with the server. You may not have the latest version.
Syncing	Downloading latest version.
Pending	Latest version will be downloaded when opened.
Editing	Locked by you.
Locked	Locked by user. Someone else is editing the file.

Open Files - Statuses

Statuses	Description
Not Saved	File available on this machine only, with no version saved.
Saved	File available on this machine only, with version saved.
Uploaded	File is now shared with others.
Current	Latest file opened.
Outdated	Newer version available.
Uploading	File is being uploaded.
Fetching	File is being downloaded.

Open Files - States

States	Description
New File	New unsaved file.
Edit	In edit mode. While in the Edit state, you are locking out any other user from editing the file.
Read-Only	Read-only. The file is released, other users are free to edit the file.
Locked	Locked by user. Someone else is editing the file.
Outdated	A newer version is available on the server.
Deleted	Deleted from server.

Labels

Labels are a method to categorize files. Each file can have multiple labels, share labels with different files.
This can be done by having files selected, click the Manage labels button, then enter or select labels of your choosing.

Queries

Sometimes, projects can get BIG, making it really difficult to manage.
That's where queries and filters come to save the day!

Queries can be made in the grayed-out text box with the text Enter query here...
Clicking into it shows you six methods of querying:

Query Method	Description
State	State of the file. Example: `State = EDIT` Finds only files in edit mode.
Label	The labels assigned. Example: `Label in {"Fika Items", "Table"}` Finds files that has any of these labels.
Name	The name of the file. Example: `Name = "Fika"` Finds file names that begins with "Fika". `Name = "Fika"` Finds file names that ends with "Fika". `Name = "Fika"` Finds file names that contains "Fika". `Name = "Fika"` Finds a file named exactly "Fika".
Type	Type of the file. Example: `Type = Scenario` Finds only Scenario files.

Methods then require operators to determine the value(s):

Method Operators	Description
=	Equal to only a single value.
!=	Does not equal to that specific value.
in	Includes any of these values.
!in	Does not include any of these values.
,	Indicates an additional value to consider. Only for in and !in. Example: `Label in {"Fika Items", "Table"}`

Then we can further add conditions by using conditional operators:

Method Operators	Description
()	Groups multiple conditions to prioritize logical execution. Or to make it look neat! Example: `(Type = Section) and (State = EDIT)` Section files that are in edit state.
not()	Groups multiple conditions to prioritize logical execution, then reverse the answer. Example: `not(Type = Section) and (State = EDIT)` Non-section files that are in edit state.
and	Searches files meeting all methods.
or	Searches files meeting any methods.
xor	Searches files meeting methods that have differing values. Example: `not(Type = Section) and (State = EDIT)` + `(Type = Section) and not(State = EDIT)` is the same as `(Type = Section) xor (State = EDIT)`

Filters

Now that you know how to make Queries, it's still annoying to constantly type is out.
Filters help you save these Queries!

After typing out a Query, you can save it as a filter by clicking the 3 dotted line at the end of the query box, then click on Save filter .

Alternatively, you can type in a new filter by the plus sign

You should see an additional tree view with your newly named filter.

Double-clicking on the Filter icons will immediately load your Queries.
A Custom Filter can also be further queried.

Miscellaneous

Switch to mini dialog / Switch to normal dialog
Switches the File Manager dialog into a much smaller dialog, the title bar shows the current section.
Hide All Files / Show All Files
Shrinks the File Manager dialog to hide All Files.
Save Local Copy
Downloads a copy of the latest version of the Project online as a .clbb file.
This file:
- does not update itself to the latest version.
- is read-only, loading this file in CET only lets you view it. It cannot be edited, saved, or uploaded.
- can be opened in File -> CollabPro -> Import...
Open CollabPro Settings
Opens the Control Panel for CollabPro.

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