- All Files vs Open Files
- File Statuses and States
A companion window to help manage all our precious files in a CollabPro Project!
This dialog will always stay on top of the main CET window.
Here, we will explain its features in detail.
All Files vs Open Files
There are two main parts to the dialog. To the left is All Files, and to the right, Open Files.
Each side show files related to a Project, but in different viewpoints, or more specifically, different storages.
All Files show files in your cloud storage. It is frequently updated to show all files currently stored in the cloud, and its status compared to Open Files.
Open Files, however, shows the files in your computer. These include files created from your computer, and files opened from the cloud.
To open files from the cloud in your computer, simply select the files from All Files and click the Open or Open for edit button.
Selecting Open for Edit means downloading it and setting the file to an Edit state.
If you have files you don't want to work on anymore, or perhaps created a file by accident.
You can choose to close it by clicking on the Close button while having the files selected.
Closing a file that has a counterpart in the cloud means discarding changes done locally in your computer. Whereas closing a file that is created fresh from your computer simply means deleting it without saving any changes.
Save Version / Upload Saved Version
After being satisfied with your changes, you can now upload it to the cloud! Good job!
Simply click on the Save Version button to save all Open Files locally and incrementing each edited file's version number.
If you want to push your changes to the cloud, enable the Upload checkbox at the bottom right, else the newly saved versions of the file remains only in your computer, and shown a Saved status.
The Release checkbox simply means changing any of the files to Read-Only state, giving other users the ability to start editing it.
If there are newer versions in your computer where you have saved but didn't upload, you can upload it by using the Upload saved version button.
Learn more about Versions in the guide article.
Update All Open Files
What happens if you have open files that are now outdated compared to the files in the cloud? You can choose to update them by clicking the Update all open files button.
The files under Open Files show their state. You can only edit files that are in an Edit state, signifying you are now editing them, and no other user can edit it.
Files showing the Read-Only state opens up the file for editing by other users. You can toggle between states by clicking on the icons.
You'll have to toggle some files to Read-Only if you exceed the maximum amount of files in Edit state.
File Statuses and States
Each file from All Files and Open Files are indicated with statuses and states.
All Files - Statuses
|Always Syncing||Always kept up-to-date.|
|Synced||You have the latest version.|
|Always (Offline)||Attempting to update, but CollabPro could not communicate with the server.
You may not have the latest version.
|Synced (Offline)||CollabPro could not communicate with the server. You may not have the latest version.|
|Syncing||Downloading latest version.|
|Pending||Latest version will be downloaded when opened.|
|Editing||Locked by you.|
|Locked||Locked by user. Someone else is editing the file.|
Open Files - Statuses
|Not Saved||File available on this machine only, with no version saved.|
|Saved||File available on this machine only, with version saved.|
|Uploaded||File is now shared with others.|
|Current||Latest file opened.|
|Outdated||Newer version available.|
|Uploading||File is being uploaded.|
|Fetching||File is being downloaded.|
Open Files - States
|New File||New unsaved file.|
|Edit||In edit mode. While in the Edit state, you are locking out any other user from editing the file.|
|Read-Only||Read-only. The file is released, other users are free to edit the file.|
|Locked||Locked by user. Someone else is editing the file.|
|Outdated||A newer version is available on the server.|
|Deleted||Deleted from server.|
Labels are a method to categorize files. Each file can have multiple labels, share labels with different files.
This can be done by having files selected, click the Manage labels button, then enter or select labels of your choosing.
Sometimes, projects can get BIG, making it really difficult to manage.
That's where queries and filters come to save the day!
Queries can be made in the grayed-out text box with the text Enter query here...
Clicking into it shows you six methods of querying:
State of the file.
The labels assigned.
The name of the file.
Type of the file.
Methods then require operators to determine the value(s):
Equal to only a single value.
|!=||Does not equal to that specific value.|
|in||Includes any of these values.|
|!in||Does not include any of these values.|
Indicates an additional value to consider. Only for in and !in.
Then we can further add conditions by using conditional operators:
|()||Groups multiple conditions to prioritize logical execution. Or to make it look neat!
|not()||Groups multiple conditions to prioritize logical execution, then reverse the answer.
|and||Searches files meeting all methods.|
|or||Searches files meeting any methods.|
|xor||Searches files meeting methods that have differing values.
Now that you know how to make Queries, it's still annoying to constantly type is out.
Filters help you save these Queries!
After typing out a Query, you can save it as a filter by clicking the 3 dotted line at the end of the query box, then click on Save filter .
You should see an additional tree view with your newly named filter.
Double-clicking on the Filter icons will immediately load your Queries.
A Custom Filter can also be further queried.
- Switch to mini dialog / Switch to normal dialog
Switches the File Manager dialog into a much smaller dialog, the title bar shows the current section.
- Hide All Files / Show All Files
Shrinks the File Manager dialog to hide All Files.
- Open CollabPro Settings
Opens the Control Panel for CollabPro.